Resources for Faculty - Office of the Registrar (2024)

Advisors, faculty and administrators who require access to Degree Works through Owl Express are required to complete FERPA training and have a completed Buckley form on file with the Registrar’s Office. Additionally, administrators and advisors requiring access to Owl Express are required to complete theOwl Express Student Information Security Request Formtobuckley@kennesaw.edu.

Faculty with a Buckley form on file in the Registrar’s Office will have access to the class roster through the Faculty tab in Owl Express. If the Faculty tab is not available, the faculty member must submit a completedBuckley formto the Office of the Registrar,registrar@kennesaw.edu.

College and department administrators who support KSU’s QEP—It’s About Engagement— and USG No-Cost/Low-Cost initiatives need access to the Course Attribute Dashboard so that they can either submit or approve the appropriate course attributes for their courses.

Department personnel who are involved in evaluating and submitting courses for designation as service learning, undergraduate research, and/or work-based learning will need access to the Course Attribute dashboard.

QEP and No-Cost/Low-Cost liaisons in each college will also need access to the Course Attribute Dashboard to approve courses submitted for designation by their departments.

The QEP subject matter experts and the academic deans likewise require access so that they can review approved courses as needed.

To receive access to the Course Attribute Dashboard send an email to betheri4@kennesaw.edu.

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.

FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students."

FERPA

Faculty and administrators who require access to view student information using Owl Express are required tocomplete FERPA trainingand have a completed Buckley form on file with the Registrar’s Office. Additionally, administrators and advisors requiring access to Owl Express are required to complete the Owl Express Student Information Security Request Form.

Faculty with a Buckley form on file in the Registrar’s Office will have access to the class roster through the Faculty tab in Owl Express. If the Faculty tab is not available, the faculty member must submit a completedBuckley formto the Office of the Registrar,registrar@kennesaw.edu.

Academic department administrators and support staff whose role it is to manage the change of program/major/minors and advisor change requests or to process course substitutions will need access to these applications in KSU CONNECT.

To receive access to the appropriate KSU CONNECT applications, sign, complete, and forward theAdd Change Request for Change Major/Advisor Access formtobannerforms@kennesaw.edu.

Academic department administrators and support staff whose role it is to assist in building the schedule of classes for the academic department will need the Schedule Builder access rolein Banner Admin Pages when the schedule building process opens.

To receive access to the appropriate Banner Admin Pages schedule forms, sign, complete, and forward theAdd Change Request for Schedule Building Class formtobannerforms@kennesaw.edu.

Departments will be able to manage the maximum seat limit as well as the assignment of faculty to course sections using KSU CONNECT and the Department Chair menu. To receive access to the Department Chair menu, the department chair must emailSERVICE@kennesaw.eduto request access setup.

Departments should use the Course Modification Request Form to request course modifications once schedule building has closed. Course modifications will NOT be accepted past the Friday before the first day of the class for the semester and/or part of the term of the request.

Departments should review each course after the course schedule has been published to ensure the course is accurate before the first day of classes for the course.

Departments should use theCourse Add Request Formto request new course creations once schedule building has closed. Course adds will NOT be accepted past the add/drop deadline for the semester of the request.